Booking Setup Guide

This guide provides a comprehensive, step-by-step procedure for setting up and using the Edushade Booking Service.

Part 1: Google Cloud Console Setup (Admin)

To enable Google Calendar and Google Meet integrations, you must create a project in the Google Cloud Console.

Go to Google Cloud Console: Visit https://console.cloud.google.com/.
Create a New Project: Click on the project dropdown and select "New Project". Name it "Edushade Booking".
Enable APIs:
- Go to APIs & Services > Library.
- Search for and enable Google Calendar API.
Configure OAuth Consent Screen:
- Go to APIs & Services > OAuth consent screen.
- Select External (unless you are only using internal workspace accounts).
- Fill in required app details (App name, Support email, Developer info).
- Scopes: Add https://www.googleapis.com/auth/calendar, userinfo.email, and userinfo.profile.
Create Credentials:
- Go to APIs & Services > Credentials.
- Click + Create Credentials > OAuth client ID.
- Application Type: Web application.
- Authorized Redirect URIs: Add http://edushade.test/api/v1/booking/integrations/google/callback (Replace with your actual production domain if applicable).
Secure your Keys: Copy the Client ID and Client Secret. You will need these for your .env file.

To enable Zoom conferencing for meetings, you need to create an OAuth App in the Zoom Marketplace.

Go to Zoom App Marketplace: Visit https://marketplace.zoom.us/.
Develop > Build App: Log in and select OAuth.
App Information:
- App Name: Edushade Booking
- App Type: Account-level or User-managed (User-managed is typical for individual user connections).
App Credentials:
- Redirect URL for OAuth: Add http://edushade.test/api/v1/admin/booking/integrations/zoom/callback.
- OAuth Allow List: Add your base domain (e.g., http://edushade.test).
Add Scopes:
- Go to the Scopes tab.
- Add user:read:user and meeting:write:meeting.
Get Credentials: Copy the Client ID and Client Secret for your .env file.

Once the backend is configured with the IDs/Secrets, the Admin can connect their accounts.

Login to Edushade Admin Panel.
Navigate to Settings > Integrations.
Google Calendar: Click "Connect Google". You will be redirected to Google's login. Grant permissions.
Zoom: Click "Connect Zoom". Authorize the app to create meetings.
Once connected, you will see a "Connected" status with your email address displayed.

A "Meeting Plan" defines what services users can book (e.g., "1-on-1 Consultation").

Go to Booking > Meeting Plans.
Click "Create New Plan":
- Title: Give it a name (e.g., "30 Min Strategic Session").
- Duration: Set duration (e.g., 30, 45, 60 minutes).
- Location: Choose "Google Meet" or "Zoom" (if connected).
- Availability: Set your working hours for each day.
Save Plan: Once saved, a unique slug/URL is generated (e.g., /booking/strategic-session).

[IMAGE: Screenshot of Meeting Plan Creation form with availability settings]

This is what your clients/students will see when they book with you.

User Opens Booking Link: The user visits your public booking URL.
Select Date & Time: The user sees a calendar. Available slots are automatically calculated based on your availability and existing calendar events (to avoid double booking).
Enter Details: The user provides their name, email, and any notes.
Confirmation:
- User receives a confirmation screen.
- A Google Calendar event is created automatically.
- A Zoom/Meet link is generated and sent to both Admin and User via email.
Manage Booking: Users can use the link in their email to Reschedule or Cancel if needed (within your allowed timeframe).